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Let’s assume you’re using Windows, and, like us monkeys at Pinkeye Graphics, you also use Gmail for email. If so, you might well want to have a convenient shortcut to Gmail on your desktop – you know, just like the one that used to go to Outlook Express, all those years ago? In fact, for those changing over to an online email system like Gmail from Windows Mail or a similar desktop POP email client, having an email icon in the quick launch bar is a nice bit of comfort. Even if it just opens up a browser it still retains some of that offline look and feel which is reassuring and easy to use.

Find out below how to make this happen in a few brief clicks of the mouse. This should work for Windows 10 and all earlier versions . We’re using Gmail as it’s a common example, but this will work if you are using Outlook online, as well.  This will work on any desktop Windows computer, but not phones or tablets. 

Making a shortcut to Gmail using Chrome or Edge

First of all, if you’re using either the Chrome or Edge browsers, it’s almost all done for you.

If you don’t know which browser you are using, find out at the “What browser am I using?” website.

If you are using Chrome

Go to the Gmail home page, then choose ‘More tools’ from Chrome’s drop-down menu. In the tools menu you’ll see either ‘Add to desktop‘ or  ‘Create shortcut‘. Click on that option and follow the quick instructions in there – the page should appear on your desktop automatically.

If your version of Windows supports it, you can then also right click on the icon and get the option to ‘Pin to taskbar’ or ‘Pin to start menu’ if you want to do that.

If you are using Microsoft Edge

Go to the Gmail home page, then open the Edge dropdown menu. There are two options, ‘Pin this page to the taskbar‘ or ‘Pin this page to Start‘. Choose one of those options and Gmail should appear on the taskbar or Start menu automatically. If you want the shortcut on the desktop itself, you can just drag it from the ‘Recently added’ top section of the start menu and put it where you want it.

What is the taskbar? The taskbar is the line of icons that is usually at the bottom of your screen. You can add things to the taskbar so you can easily find them.

What is the Start menu? The Start menu is the list of programs and apps that pops up when you click the Windows icon  at the very bottom left of your screen, or press the Windows key on your keyboard.

 

If you’re not using Chrome or Edge, don’t worry! It’s still easy. There are two stages, and you don’t even have to do the second one if you don’t want to. Here’s the first.

Making a shortcut to Gmail using any other browser

You can put a shortcut to any webpage on your desktop or quick launch bar, so Gmail, being just a webpage, is a doddle. This will work with any website at all, but we’re using Gmail as an example.

  1. Go to your Gmail inbox using your browser of choice
  2. Copy the text that is in the address bar (see below if you don’t know what that is)
  3. Go to the desktop and right-click, then choose New>Shortcut
  4. Paste the webpage address you copied into the ‘Create Shortcut‘ dialogue. Click ‘next’
  5. Type a name for the shortcut. ‘Gmail’ is the obvious one. Click ‘Finish’.
  6. Test your new shortcut and make sure it works. A window or tab should open showing Gmail. If not, delete it and have another try.
  7. The shortcut is now on your desktop. Leave it there, or we suggest drag it to the taskbar (the taskbar is the row of icons at the bottom of the screen that are always there) or start menu, and that’s where it will stay. Or if your version of Windows supports it, you can sometimes just right click on the icon and get the option to ‘Pin to taskbar’ or ‘Pin to start menu’.

What’s the address bar? It’s the box at the top of the browser window that has the address of the webpage you are looking it. For this post, for example, it will read something like
pinkeyegraphics.co.uk/putting-gmail-shortcut-desktop/
If you can’t find that or it doesn’t work, just type “https://mail.google.com” into the ‘Create Shortcut‘ dialogue instead.

That’s the basic bit done. It will now work, and if you don’t care how it looks stop now.

Customise your new shortcut

But there’s more! Still want more? OK, here’s the second part. You’ll notice that the icon is not the nice Gmail icon that you usually see. So you’ll want to change that. Here’s a file to download: Gmail icon file. It’s called gmail-icon.ico. If you know how to do that, go ahead. If not, follow these instructions (it’s the same file, so you only need to do one). To download the file right-click on the icon file. In Edge or Internet Explorer, chose ‘Save target as‘; or in Chrome or Firefox ‘Save link as‘. Other browsers have similar options.

Once you’ve downloaded the file, this is how to use it.

  1. Save the gmail-icon.ico file on your computer. Anywhere is fine but a good place is C:/windows/system32 on many Windows systems, as that’s where a lot of other icon files live. You probably shouldn’t save it to the desktop as although it will work, you might mistake the icon file for your new shortcut, because they will look the same. The icon file’s got a version of the icon for Gmail in it.
  2. Right-click on the new shortcut you made earlier and choose Properties>Change icon
  3. Choose ‘Browse…‘ and navigate to where you saved the gmail-icon.ico file
  4. Select the file and you should see the icon. Choose it! Click OK and then OK again.

Your icon now has an authentic Gmail look.

 

Why stop there? Make a shortcut to Outlook instead. 

Ok, so if you got that working you can do some more. Why not make a shortcut to Facebook on your desktop? Or Twitter? Or your local newspaper? The first steps above will work for any website, so go ahead and try it.

If you prefer to use Microsoft Outlook, this will work too if you are using the online version (Office 365). Just follow the above instructions, using your Outlook email inbox page instead of Gmail. We’ve even found you a free Outlook icon you can download here.

If you want to change the look of your new shortcuts, you will need to download icons that look good though, as otherwise all the shortcuts will look the same. It’s not hard to find them though, just use Google!

Good luck!

42 Comments

  • Joan Wright says:

    Thank you, thank you, thank you! I finally did it! Gmail icon on my taskbar and opens correctly!!!

  • PERFECT MAKES A CHANGE TO HAVE HAVE SIMPLICITY FOR US NOT TOO LITERATE ON PC’S WORKED FIRST TIME WITHOUT PROBLEM

  • Judith Schwagle says:

    Followed these instructions, but when I click on the new desktop icon, it wants me to set up another new account. When I use my account information which is already set up, it says “name already in use”. Going in circles trying to create a desktop icon.

    Ideas?

  • Louis says:

    Worked like a dream, thank you, finally a shortcut where I don’t have to input passwords everytime. However, when I right click click on the shortcut and a dialogue box opens up, there is no option to change the icon. I’m using Windows 10. Any ideas please?

  • Christine says:

    Thanks, I now have a shortcut for gmail on my desktop, but cannot drag and drop to the task/ql bar. It won’t stay put. Somehow I have ‘pinned’ it, but not sure what that is or how to access it. Hate having a new pc:)

  • albert meehan says:

    I set up four gmail account icons as you suggested.
    When I reboot – all four icons go back to one of the accounts and I have to go through it all again.

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